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Unapproved Minutes

Meade, Kansas

February 12th, 2018 

City of Meade 

The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were JD Hegwood, Lance DeLissa, Bart Fischer, Brian Kroth and Roger Musgrove. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Mike Godfrey and Jim Woodruff.

 The Appropriation Ordinance in the amount of $362,177.98 was approved on motion made by Musgrove, seconded by Kroth with all in favor.

 The January 22nd, 2018 minutes were approved as written. 

Building permit #18003 was approved on motion made by Kroth, seconded by Hegwood considering the front yard to be facing Vine Street with all in favor. Building permit #18004 was approved on motion made by Fischer, seconded by DeLissa with all in favor. 

Resolution #297 was approved on motion made by Kroth, seconded by Hegwood with all in favor.RESOLUTION #297

A RESOLUTION AUTHORIZING THE WAIVER OF CERTAIN FINANCIAL REPORTS AND GENERALLY ACCEPTED ACCOUNTING PRINCIPLES.

 Resolution #298 was approved on motion made by Fischer, seconded by Kroth with all in favor.

RESOLUTION #298

A RESOLUTION FIXING THE TIME AND PLACE PROVIDING FOR NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF MEADE KANSAS, AT WHICH THE OWNER, HIS OR HER AGENT, LIENHOLDERS OF RECORD, OCCUPANTS AND OTHER PARTIES IN INTEREST OF STRUCTURES LOCATED WITHIN SAID CITY AND DESCRIBED HEREIN MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURES SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED OR DEMOLISHED AS UNSAFE OR UNFIT FOR HUMAN USE.

 Cordes reviewed the 2018 project list with the council and asked if they would like to add anything. Kroth suggested putting the safe trails to school grant on the list.

 Cordes discussed the fence ordinance and asked the council what they would like to add. DeLissa said he would like it to see no barbed wire fencing. Fischer said no pallet fences or pallet material. Kuhns will make the changes and bring back to the next meeting. 

The council discussed the trailer ordinance and changes they would like to see made. Kuhns will rewrite the ordinance and bring back to the next meeting.

 Cordes explained to the council the section of power lines that were reconstructed and said we came way under budget so he asked the Mayor if they could continue to finish the line headed towards the substation. They still have 3 places to complete which will take about 4 days. Fischer said he talked to some of the guys working on the lines and they said it was some of the worst copper lines they have seen so far. 

Cordes said he has had a complaint about Chuck Shannon’s siding missing on his house. The wrapping paper keeps coming off and blowing into the neighbor’s yard. Cordes said there are a couple more places in town that need to put siding on their houses as well. Neel suggested using Ordinance 835 which pertains to being a blight on the neighborhood. Kuhns said he will look into it.

 Neel asked if the council wanted to make a donation to Crooked Creek Classic this year. Musgrove made a motion to approve $75 to Crooked Creek Classic, seconded by Kroth with all in favor.

 Neel asked the council if they would like to make changes to the salary level worksheet to remove the K-9 officer wages and add a part time and uncertified officer wage to the worksheet. Kroth made a motion to make all of the changes, seconded by Musgrove with all in favor.

 Fischer said he feels like we need to put our foot down on the utility extensions. He asked what the policy is. Council explained that we have been giving 3 extensions a year but some are coming in more often than 3 times. The council decided to post it at the office and on Facebook that there will only be 3 extensions given per year.  Fischer also discussed having more than 1 city wide clean up day so Cordes would not have to send so many letters out every year to ask citizens to clean their yards. The council discussed other possibilities but did not make a decision.

 Musgrove said he would not be in attendance at the March 26th, 2018 meeting.

 Musgrove asked to go into executive session for 15 minutes for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed including Woodruff, Neel and Cordes, seconded by DeLissa with all in favor.  The open meeting will resume at 9:08 P.M. in this room.  After executive session no action was taken.

 Musgrove asked to go into executive session for 5 minutes for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed including Neel and Cordes, seconded by Kroth with all in favor.  The open meeting will resume at 9:15 P.M. in this room.  After executive session no action was taken.

 With no further business to come before the council, Musgrove made a motion to adjourn, seconded by DeLissa with all in favor.

                                                                                                                 ______________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 ______________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

January 22nd, 2018

City of Meade 

The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Roger Musgrove, JD Hegwood, Lance DeLissa, Bart Fischer and Brian Kroth. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Ryan Neely, Jeff Mather, Justin Forrest, Elaine Post, Tim Davis, Trishia Prouse, AJ Cruz, Ashley Clerk, Michael Inlow, Fred Clerk, Brian Trazzare, Joel Watson, Deb Holler and Tamara Schall. 

First on the agenda 9 utility extensions were given.

 Neel swore in Ashley Clerk as a full-time police officer and AJ Cruz as a part-time police officer.

 Animal Control Officer Jeff Mather gave his yearly report. He said he captured 52 skunks, had 5 cruelty cases, 5 dog bites or attacks reported and several dead animals cleared from the city streets and highways. There were 30 impound fees paid and we still have a stray cat problem. Mather talked about purchasing a tranquilizer gun and asked if he could go to training to learn how to use it. There have been several coyote complaints in town. He could purchase a used gun for around $300 but a new gun will run anywhere from $700 to $1500. DeLissa asked for more details like the price for a gun, how long the medication lasts and where to get it. Mather said he has a concern about the extreme weather and our impound facility. We have a warm place for the cats but not for the dogs. He has talked to Cordes and they have some plans drawn out but need to go over the plans with the State to see if we would be in compliance. Kroth said he would like to look at the plans and discuss some options with Cordes as well. 

Elaine Post said she has had concerns and issues with the Chief of Police since his hire date. It boils down to 2 words, trust and budget. She just wanted to remind the council and Mayor that they have a responsibility not to the police department but to the citizens of Meade. She said the city could get along without a police department and save the city approximately 20 mills off the budget. She is hoping they pay attention to the necessity of a good administrator, city clerk and city employees that keep our electric, water, sewer, streets and parks maintained.  She hoped the council would govern with honesty, prudence and vigilance.  

Inlow asked if there were any questions on the police reports. Inlow said when Randi Vanderpool was hired we discussed taking her wages out of the city clerk fund when she works in the office and out of the police department when she works at the police station. Neel said the court clerk has always been paid out of the police fund even when we had a full-time court clerk in the city office. Fischer said we should separate the two when she is in different departments. Mayor asked Cordes is we separate the other employees’ wages when they work in different departments. Cordes said we do not because they could work 1 hour in the park, a few hours in the power plant and a few hours helping the water department. It would be a hassle to keep track of everything. Mather said that will be hard to do because we help out everywhere. Kroth said he thinks if we do it for one we should do it for all. DeLissa asked to check with the software company and see if we can do it. Inlow also said he would like to see the city attorneys pay be separated when he works for the city versus the police department. Kuhns will go back through the last year and get a percentage that he worked for the city versus the police.  

Inlow asked for an executive session with the council. DeLissa made a motion to go into executive session for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed excluding Neel and Cordes for 10 minutes, seconded by Hegwood with all in favor.  The open meeting will resume at 8:09 P.M. in this room.  After executive session no action was taken.

 The January 9th, 2018 minutes were approved with corrections. The January 10th Special Meeting minutes were approved as written. 

DeLissa made a motion to approve building permit #18001, #18002 as presented and #18003 was approved with stipulations, seconded by Hegwood with all in favor.  Kroth asked what kind of wood #18001 was using because the price estimate is too cheap for a wood fence. He asked if it would be a pallet fence and if we are allowing pallet fences in town. Cordes said it does not specify and we do not have anything in our ordinance that says they can’t put up a pallet fence. The council asked to have the fence ordinance at the next meeting to look over. Kroth also asked if we have any codes for the foundations on buildings. DeLissa said they build at their own risk. We do not have an inspector or engineer to inspect it.

Neel said she put the over time information in the packet and a comparison on wages. Right now the handbook says they do not get overtime pay until they have worked 200 hours in 28 consecutive days. Inlow said he only schedules them for 81 hours per pay period. Discussion was had on why the policy says 171 hours per month. It stims back to when Dan Pfanenstiel was Police Chief and asked for 171 hours so he could make a schedule that his guys could take off 2 weekends a month. Fischer said there is a serious divide between the police department and the city administration. Neel said yes there is because we know what the facts are, we know what the pay is, we know what the budget is and we know what is really going on. Fischer said the police department should get paid more. Neel asked why? We have guys that have worked here 30 years and the chief is making more than them. DeLissa said he still didn’t understand why it is written the way it is in the handbook. Cordes explained to them that the past chief asked to have it changed. If they knew they were going to work more hours than the 171 they would take off early at the end of the week so they wouldn’t go over. Inlow said it was not my request to change the overtime policy. It is his recommendation to set the change for the 2019 budget that way he can calculate how much he will need for the budget. DeLissa said the police gets more call outs than the other employees. Kuhns said the law allows it to be different for police officers because it is different. Inlow said we are an exemption. The number is actually larger than 200, it’s more like 270 when they technically have to pay overtime. Fischer said he would like to change it to 162 hours and then pay overtime for anything after that. Inlow again said he would like to wait and see how much it will be for the 2019 budget. Kuhns suggested putting it on paper before any motions are made.

 Cordes said he is working with Kroth to find a provider to make the fiber glass pieces to construct the new water tower.

 Cordes explained the city water rights and water pumping report with the new council members.

 Cordes had the council look at the 2017 project list. There are 11 out of 18 projects completed. He asked the council to bring back any suggestions for the 2018 project list.

 Cordes said he wrote a letter to KDOT about some of the new handicap ramps on Hwy 23. They were planning on filling the middle back with grass and not concrete. Cordes asked that it be filled with concrete. 

Cordes said he would like to crack seal the southwest corner of town this year. DeLissa said it is money well spent.

 Cordes reported that KDHE is making the city come up with a material evaluation list for lead joints in all of water systems. He would like to attend the meeting for this process. Council agreed.

 Neel said she spoke with Nancy Ohnick about getting the last 6 months put on the website per Fischer. There were two options and the council agreed to have Neel put the last 6 months worth on the website with the free option.

 DeLissa said he went out today when the wind was blowing hard to look at the water tower. The horizontal brace is pretty violent. He was looking at putting the dampers sideways instead of the clamps.

 Hegwood asked if Doc Thomas has turned over the property by Well #4 yet. Cordes said he is still waiting on the paper work to be signed. 

Fischer made a motion to go into executive session for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed excluding Neel, Cordes and the City Attorney for 10 minutes, seconded by Musgrove with all in favor.  The open meeting will resume at 9:32 P.M. in this room.  After executive session no action was taken.

 With no further business to come before the council, Musgrove made a motion to adjourn, seconded by Kroth with all in favor.

                                                                                                                             ____________________________________

ATTEST:                                                                                                                                Richard Knott, Mayor 

______________________________________

Tiffany Neel, City Clerk 

 

Meade, Kansas

January 8th, 2018

City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Elaine Post, Roger Musgrove, JD Hegwood and Lance DeLissa with Armando Gonzalez absent. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Bobbi Allison, Brian Kroth, Bart Fischer, Michael Inlow and Tom Kuhns.

 First on the agenda Brian Kroth and Bart Fischer were sworn into office as new councilmembers. 

The Appropriation Ordinance in the amount of $281,806.13 was approved on motion made by Musgrove, seconded by Hegwood with all in favor.

 The December 11th, 2017 minutes were approved as written.  Fischer suggested putting the last 6 months’ worth of approved minutes on the city website. Neel said she would have to call the website programmer and find out how much that would cost.

 Demolition permit 2018-1 was approved on motion made by Musgrove, seconded by Kroth with all in favor.

 Neel went over the changes to be made to the city handbook and police policy. When discussing overtime Fischer said it should be consistent across the board. Inlow said the police department is different. The county gets paid 29 overtime hours a pay period but they get paid less per hour.  DeLissa said the officers also get paid for their lunch time. Neel said they also get 11 extra hours more than city employees per paycheck.  Inlow said we are limited on how we schedule our time. We need to either  bump it down to 160 hours and get paid overtime or we get paid 171 hours whether we work it or not. Fischer said he thinks it should be changed to 160 hours and get overtime. Fischer suggested changing the hours and maintain control of the police schedule. If we feel it is being abused then we have the chief look into it. DeLissa said he would like to see a graph or more information before making a decision. Fischer asked Neel to get the last years hours and look into it.

 The council discussed an ordinance pertaining to trailers, RV’s and semi’s parked on city streets. DeLissa suggested taking out Section 5. Fischer suggested changing Section 4a. to say they cannot park on city streets after 7 days. DeLissa said if we do that it will need to be fazed in. Kuhns suggested calling other cities to see what they are doing and bring back to the next meeting.

 Inlow asked for an executive session excluding Neel and Cordes for 10 minutes.  DeLissa made a motion to go into executive session for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed excluding Neel and Cordes for 10 minutes, seconded by Kroth with all in favor.  The open meeting will resume at 8:10 P.M. in this room.  After executive session, DeLissa made a motion to go back into executive session for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed excluding Neel and Cordes for 5 minutes, seconded by Kroth with all in favor.  The open meeting will resume at 8:15 P.M. in this room. After executive session no action was taken.

 Inlow said we had a few agencies come look at Hannah and Wabaunsee County did take her. They gave us $4,500 for equipment and an extra $1,000 to the police donation fund. Inlow would like the $4,500 to go into the public safety fund. 

Cordes said he met with Tyler Flavin to discuss a new crosswalk at the Grade School. Really all we need to do is put up a couple signs and paint lines on the street. Kroth suggested finding out if we have to put in a handicap crosswalk across the street.

 Cordes informed the council that KDOT will be here next week to put in 31 handicap ramps on highway 23.

 Chad Ziebart will be applying for a conditional use permit to put a meat processing station at his residence. He will be adding onto his existing garage. The hearing will be February 12th, 2018 and Neel will get the letters out to all individuals within 200 feet of his residence.

Cordes has spoken with the individual who is in charge of the estate at 212 W Belle Meade. She said he will probably condemn it after inspecting it. He will get a key and bring back the information to the council.

 Custom Energy Service has started the electric project from Madison Street to the power plant. 

George Martin asked Cordes if he could talk to the council about rolling over whatever is left in his budget at the end of the year to the fire truck and equipment reserve. Neel will talk to the auditor.

 Cordes asked to send 3 guys to the underground overhead electric school in Garden City on February

6-8, 2018, council agreed. 

Musgrove made a motion to move a $100,000 CD from Plains State Bank to Meade State Bank for 1 year, seconded by DeLissa with all in favor.

 DeLissa said he is still interested in looking into the fiberglass cooling tower construction. Kroth said the company will design the tower for us and send the pieces with instructions for us to put together. DeLissa said he heard there were several water line breaks throughout the city while we had the cold weather.  Cordes said yes we had a few main water line breaks and we have a valve that needs replaced on one of them.
Fischer said he is currently serving on the Board of Zoning Appeals and would like to resign is position since he is now a city council member.  He also said there is a LKM meeting for new council members April 20-21 that he would like to attend.

 Kuhns went over the Kansas Open Meeting Act with the new council members and discussed the Kansas Open Records Act as well.  He presented an ordinance for the easement on the Cottrell property across the road from WL Dirt. DeLissa made a motion to approve Ordinance #886, seconded by Musgrove with all in favor.

ORDINANCE NO 886

AN ORDINANCE VACATING THE EASEMENT OF RECORD IN MISCELLANEOUS BOOK 55, PAGE 296-297 IN FAVOR OF THE CITY OF MEADE, KANSAS.

 Inlow asked for an executive session excluding Neel and Cordes for personnel matters. DeLissa made a motion to go into executive session for personnel matters of non-elected personnel to protect the privacy interests of the persons to be discussed excluding Neel and Cordes for 10 minutes, seconded by Musgrove with all in favor.  The open meeting will resume at 9:13 P.M. in this room.  After executive session, Fischer made a motion to give Dylan Wondra a retroactive starting pay at $15.98 from his hire date and include the 2% cost of living raise, seconded by Musgrove with all in favor. Fischer made a motion to hire Ashley Clerk as a new police officer at $15.98 per hour starting January 9th, 2018, seconded by Musgrove with all in favor. Inlow will try to get her into the February 2018 classes in Hutchinson.

 Inlow told the council that he has a radar that has been giving him fits for the past year and he would like to purchase a new radar. He had a quote from Appliant Concepts for $3,095. He is hoping the click it or ticket money will help pay for the radar purchase. Musgrove made a motion to purchase a new radar for $3,095, seconded by Fischer with all in favor. Kroth asked if that was an installed price. Inlow said no we will have to have it installed which will be extra. Inlow also talked about getting a 2018 Cops Grant to hire a 4th officer.

 With no further business to come before the council, Musgrove made a motion to adjourn, seconded by Fischer with all in favor.

                                                                                                                 _____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 ___________________________________

Tiffany Neel, City Clerk

Meade, Kansas

December 11th, 2017 

City of Meade 

The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Lance DeLissa, Elaine Post, Roger Musgrove and JD Hegwood with Armando Gonzalez absent. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Brian Kroth, Nanc Burns, William Bazer, Bart Fischer, Steve Norsworthy, Gary Knott and Tyler Flavin.

 First on the agenda Tyler Flavin asked the council if they would consider putting a cross walk on the south east side of the grade school where the kindergarten doors are. The cross walk would be between Grant and Baltimore. He said safety is a concern in that area and he would like to bring attention to the drivers.  Cordes will look at the area where Flavin is requesting and talk to the State about any requirements they might have to be ADA compliant.

 Mayor asked Nanc Burns if she has completed the requirements the council requested on her property at 401 W Carthage.  Burns said she completed everything that was in the last letter. Cordes said she has completed all the work.

 Steve Norsworthy asked the council if he could have a 6 month extension to move his storage trailer. The council agreed to a 6 month extension.

 The Appropriation Ordinance in the amount of $585,965.02 was approved on motion made by Musgrove, seconded by DeLissa with all in favor.

 The November 27th, 2017 minutes were approved as written.

 Post made a motion to approve the CMB License for Love’s Country Store #116, seconded by Hegwood with 3 in favor, Musgrove voted no.  Post made a motion to approve the CMB License for Meade Thriftway, seconded by Hegwood with 3 in favor, Musgrove voted no.

 Cordes said the community room roof has been completed.

 Cordes told the council it was time for Eric Welkers 15 month raise. Musgrove made a motion to give Eric Welker his 15 month raise, seconded by DeLissa with all in favor.

 Cordes opened 4 bids to repair the Alley Building by the power plant. DeLissa made a motion to accept Meadeview Enterprises bid of $6,400 to repair the building, seconded by Musgrove with all in favor.

 Neel told the council it was time for Randi Vanderpools 15 month raise. Musgrove made a motion to give Randi Vanderpool her 15 month raise, seconded by Hegwood with all in favor. 

Neel said Christine McPheter contacted her about rezoning her property on E Rainbelt from residential to commercial. The council said they would consider rezoning her property on N Fowler since it has more potential to be used as commercial lots. Neel will contact McPheter about the N Fowler property. 

Mayor told the council there would be no meeting on December 25th, 2017. 

DeLissa said he would like to keep the cooling tower on the back burner. Cordes said he does not know how to make a bid sheet for all the work that will need to be done to the tower. Discussion was had on what to do about the tower. It will be discussed at the next meeting.

 Post wanted to thank the city crew for making the park lights look beautiful this year and every year. She also said this would be her last meeting and she wanted to thank the council for the last 4 years. The council also thanked her for her time.

 With no further business to come before the council, Post made a motion to adjourn, seconded by Musgrove with all in favor.

 

                                                                                                               _____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 ____________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

November 27th, 2017

 City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott.  Council members present were JD Hegwood, Lance DeLissa, Armando Gonzalez and Elaine Post with Roger Musgrove absent. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Justin Forrest, Bart Fischer, Jonna Evans, Gary Knott, Bobbi Allison, Thomas Kertchner, Ryan Neely, Kelsey Swisher, Mary Swisher and Joel Watson. 

First on the agenda the council gave 7 utility extensions.

 Mayor opened the hearing for the property at 308 N Park. Cordes said Kirk Thompson sent an email to inform him that he has purchased the property. The hearing was closed.

 The November 13th, 2017 minutes were approved as written.

 Building permit #17040 was approved on motion made by DeLissa, seconded by Post with all in favor. The council determined that N Meade Center and N Fowler are considered the front yards for the two properties adjacent to each other.

 Neel told the council that there is not a specific termination policy in the police policy since the council makes the final decision on terminations. The council asked to see the disciplinary action policy for the police department. The council also made corrections to the city handbook policy under police overtime.

 Cordes opened 3 bids for the demolition of the commercial building at 132 E Carthage.  Hegwood made a motion to hire Knott Construction in the amount of $29,846 and the project will be completed by March 10th, 2018, seconded by Gonzalez with all in favor.

 Cordes said he sent a letter to the current address listed on the property taxes for the house at 212 W Belle Meade. He has not heard back from the property owner at this time. Hopefully we will hear back by the next council meeting.

 Cordes said Brian Headrick will pay 25% of the cost for the drainage gutter to be installed behind his building. Cordes will get bids for the project.

 Neel asked the council to approve a new rate for a $300,000 CD that is coming due.  Post made a motion to approve Meade State Banks offer for 1 year with an interest rate of 1.56%, seconded by Hegwood with all in favor.

 Mayor said he was approached by a citizen about putting a one-way sign behind the Dollar General.  Cordes said there is already a sign back there. The council agreed to not put another sign up.

 DeLissa asked if there will be interruptions in power when they replace the power lines from the Power Plant to Madison Street.  Cordes said there will be some interruptions but they should only be for a few minutes. DeLissa asked if the city could inform all the citizens about the interruptions ahead of time.

 Gonzalez asked Cordes if he looked into purchasing notepads for GPS coordinates in case we ever have a disaster in the city. Cordes said no because there is an app he can get on his phone that tells the exact coordinates.

 With no further business to come before the council, Post made a motion to adjourn, seconded by Gonzalez with all in favor.

 

                                                                                                               ______________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 _______________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

November 13th 2017

 

City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Elaine Post, Roger Musgrove, JD Hegwood and Lance DeLissa with Armando Gonzalez absent. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Brian Kroth, Dylan Wondra, Michael Inlow, Blake Wondra, Britany Palmberg, Shiane Wondra, James Wondra, Tim Davis, Teresa Storenke, Bart Fischer and Joe Herz.

 First on the agenda Neel swore in Dylan Wondra. Inlow told the council that Wondra is doing well and he will be attending the Feb 26th, 2018 academy. Neel asked what the department was going to do with the K-9.  Inlow said there are 3 departments looking at her. They are all supposed to submit a letter telling us what they intend to do with her. Post asked if we were giving her away or selling her. Inlow said we will give her away since she was free to us but we will be selling the equipment. 

Joe Herz was present to discuss the new power contract between the city and KMEA on purchasing wind power. The rates are very low with a shorter term of 15 years for the contract. The city will save around $29,000 a year. DeLissa made a motion to approve Resolution #295 seconded by Musgrove with all in favor.

RESOLUTION 295

 A RESOLUTION OF THE CITY OF MEADE, KANSAS, AUTHORIZING THE EXECUTION OF THE BUCKEYE WIND FARM PROJECT AGREEMENT BETWEEN THE CITY OF MEADE, KANSAS, AND THE KANSAS MUNICIPAL ENERGY AGENCY; MAKING CERTAIN COVENANTS AND AGREEMENTS TO PROVIDE FOR THE PAYMENT AND SECURITY THEREOF AND AUTHORIZING CERTAIN OTHER DOCUMENTS AND ACTIONS IN CONNECTION THEREWITH. 

Post made a motion to approve the Appropriation Ordinance in the amount of $273,962.81, seconded by Musgrove with all in favor.

 The October 23rd, 2017 minutes were approved as written. 

Building permit #17038 and #17039 were approved on motion made by Post, seconded by Hegwood with all in favor. 

Council discussed Ralph Classen’s property. Classen was not present. The council discussed the time limits that Classen will have to complete the construction on his property. Post made a motion to approve Resolution #296, seconded by Musgrove with all in favor.

 RESOLUTION #296

A RESOLUTION FINDING THAT THE STRUCTURE LOCATED AT ORIGINAL SURVEY, BLOCK 21, LOT 3-6 IN THE CITY OF MEADE COUNTY, KANSAS, COMMONLY KNOWN AND REFERRED TO AS 217 E RAINBELT, MEADE, KANSAS, IS UNSAFE OR DANGEROUS AND DIRECTING THAT THE STRUCTURE BE REPAIRED AND THE PREMISES MADE SAFE AND SECURE.

 Cordes said Brian Kroth ran a transit on the alley behind Brian Headrick’s office and the best way to divert the water drainage is to run a small valley gutter to the south east with enough slope to drain the water to the Library parking lot. Post asked if Headrick will help pay for the gutter. Cordes said he will ask.

 Neel asked the council if they were okay with the changes made to the city handbook. Post asked Neel to get the termination policy for the police department and compare it to the city handbook.

 Cordes said he talked to Custom Energy about starting the electric line project from the power plant to Madison Street. The soonest they can be here is the first of the year. 

Mayor opened the hearing for Robin Rogers’s property. Cordes said he was contacted by a neighbor that is in the process of purchasing the property and will most likely tear the house down. The council decided to postpone the hearing to the next council meeting.

 Cordes opened the offer from Shelly Axtell to purchase 25 feet of land on the east side of her current business. Post made a motion to accept her offer of $1,500 with no stipulations, seconded by Musgrove with all in favor.

 Cordes told the council that he had received a petition that was filed for 212 W Belle Meade. The citizen filed the petition because of the smell coming from the house and the dilapidation of the structure. The owners of the house are both deceased but they are still on the deed. The City Attorney will find out who is on the estate so we can contact them.

 Cordes asked if he could send 2 water and 2 waste water employees to classes to try and get certified on December 13-14, 2017. Council agreed. 

Cordes said Terry Mingus has concerns about the semi-truck ordinance. He said he is planning on expanding his business to 5 trucks and asked if the city had any land that semi’s could park on. Cordes suggested using some of the airport property. After discussion the council said no.

 Neel asked the council to write off the outstanding accounts and send them to collections. DeLissa made a motion to write off the outstanding accounts and send to collections, seconded by Musgrove with all in favor. 

The council agreed to stay with our current insurance provider Blue Cross and Blue Shield. The rates increased 9.48%.

 Neel asked the council to approve Ordinance #884 and #885. Musgrove made a motion to approve Ordinance #884 and Ordinance #885, seconded by DeLissa with all in favor. 

ORDINANCE 884

AN ORDINANCE REGULATING TRAFFIC WITHIN THE CORPORATE LIMITS OF THE CITY OF MEADE, KANSAS; INCORPORATING BY REFERENCE THE “STANDARD TRAFFIC ORDINANCE FOR KANSAS CITIES, “EDITION OF 2017, PROVIDING CERTAIN PENALTIES AND REPEALING ORDINANCE NUMBER 879.

 ORDINANCE 885

AN ORDINANCE REGULATING PUBLIC OFFENSES WITHIN THE CORPORATE LIMITS OF THE CITY OF MEADE, KANSAS; INCORPORATING BY REFERENCE THE “UNIFORM PUBLIC OFFENSE CODE FOR KANSAS CITIES,” EDITION OF 2017 AND REPEALING ORDINANCE NUMBER 880.

 Post made a motion to give the city employees a 2% raise, excluding the Police Chief since he received over a 10% raise in the last couple of months, the choice of a turkey or ham and a $150 bonus, seconded by Musgrove with 2 in favor, Hegwood and DeLissa voted no. DeLissa said the chief has more responsibilities and stresses versus some of the other employees, not to minimize the others. Post said yes but look at the city crews stresses and their experience and years of service versus the chiefs 2 years’ experience. The Mayor broke the tie with a vote of no. Motion denied.  DeLissa made a motion to give the employees a 2% raise across the board, the choice of a turkey or ham and a $150 bonus, seconded by Hegwood with 3 in favor, Post voted hell no.

 Post said when the plexy glass was attached to the last sign for the exercise equipment it was cracked. Cordes said he was not aware of that.

 Hegwood asked how the progress was coming along at Well #7. Cordes said the screen and pipe on top are completed and the plug has been cemented. They have not come back to complete the work above ground. 

Musgrove said he will not be at the November 27th, 2017 meeting.

 Kuhns said he was contacted by Terry Cordes about changing the easement on Bill Cottrell’s property by the road that was just constructed behind the Thriftway. We will have to vacate the old easement, make a new ordinance, file it with the courthouse and then make a new easement. He is looking to sell some of the property but the way our easement is written they will not be able to build on the lots. The council asked Kuhns to start the process.

 

Musgrove made a motion to go into executive session for 5 minutes for land acquisition to protect the public interest in obtaining the property at a fair price with Neel, Cordes, Kroth and Fischer included, seconded by Musgrove with all in favor. The open meeting will resume at 8:58 in this room. After executive session no action was taken.

 Musgrove made a motion to go into executive session for personnel matters of nonelected personnel for 10 minutes to protect the privacy interests of the persons to be discussed with Neel, Cordes, Kroth and Fischer included, seconded by DeLissa with all in favor. The open meeting will resume at 9:10 in this room.  After executive session Musgrove made a motion to go back into executive session for personnel matters of nonelected personnel for 5 minutes to protect the privacy interests of the persons to be discussed with Neel, Cordes, Kroth and Fischer included, seconded by DeLissa with all in favor. The open meeting will resume at 9:15 in this room. After executive session no action was taken.

 With no further action to come before the council, Post made a motion to adjourn, seconded by Hegwood with all in favor.

  

                                                                                                                ____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 

_____________________________________Tiffany Neel, City Clerk

 

 

Meade, Kansas

October 23rd, 2017

 

City of Meade 

The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Lance DeLissa, Elaine Post, Roger Musgrove, JD Hegwood and Armando Gonzalez. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns.  Visitors were Andy Lundblade, Markie Adcock, Justin Forrest, Michael Inlow, Rhonda Johnson, Tamara Schell, Sharon Welch, Trisha Prouse, Ruth Miller, Bart Fischer, Ryan Neely, Jason Aldridge, Mike Gillen, Loren Borger, Joel Watson and Beatrice Rodriquez.

 First on the agenda, 15 utility extensions were given. 

Police Chief Inlow asked the council if they had any questions on the police report. Inlow asked if Randi Vanderpool could attend a court software meeting on November 9th, 2017. Council agreed. Inlow asked if he could hire Dylan Wondra as a new police officer. He would have to complete the academy but that course won’t take place until Feb 2018. Musgrove made a motion to hire Wondra starting October 30, 2017 at $14.00 per hour, seconded by Hegwood with all in favor.  Inlow asked for an executive session. DeLissa made a motion to go into executive session for 5 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Inlow included, seconded by Musgrove with all in favor. The open meeting will resume at 7:19 in this room. After executive session no action was taken. 

Loren Borger asked the council if they would write a recognition letter to Charles Welker for receiving his Eagle scout badge.

 Bart Fischer asked what the policy is for delinquent accounts. Mayor said a few years ago we discussed only giving them 3 extensions a year. Fischer said he sees the same people come in every month. DeLissa said they know that they have to pay a hefty penalty for being late.

 The October 9th, 2017 minutes were approved as presented. 

Building permit #17036 and #17037 were approved on motion made by DeLissa, seconded by Musgrove with all in favor.

 Cordes said Kroth has not ran a transit for the alley behind Brian Headrick’s office yet. They think we may be able to run a gutter to the street or we could possibly drain the water to the east alley. He will have more information at the next meeting.

 Brian Kroth and Gary Knott both looked at the Alley Building by the power plant and suggested dismantling the east wall, pour footers with a 2x6 stud wall. We need to re-tuck a few mortar joints and replace the roof with a tin roof. There are other things that need fixed on the building as well. Cordes will get a list of repairs and get bids.

 Cordes was approached by Shelly Axtell about selling the 25 feet of property that the city owns between her building and Chad Rudzik’s building. Post asked if there was enough space to put a new building on the lot. Cordes said no, they have to have 50 feet to build a new building. Axtell would like to possibly expand her property in the future. Cordes will get prices for the property and talk to the council at the next meeting.

 Cordes said we really need to think about updating the power lines from the power plant to Madison Street. They are copper and very frail. He talked about the previous bids that he received a few months ago. DeLissa made a motion to have Cordes, at his judgement, schedule Custom Energy Services to do the work, seconded by Musgrove with all in favor.

 Cordes said the city now owns the Cottrell building. He has concerns about tearing it down because the neighbor to the east has a dirt basement. The council discussed leaving 6 feet of the current foundation when the building is torn down. Cordes will get bids.

Cordes opened 5 bids to update the city clerk’s office. Gonzalez made a motion to accept B&D Painting’s bid in the amount of $3,450.40, seconded by Post with all in favor.

 Neel asked the council if they would like to donate to the Meade After Prom. Musgrove made a motion to donate $200 in chamber bucks to the Meade After Prom, seconded by DeLissa with 4 in favor, Post abstained.

 Neel said Officer Ritter approached her about the Sheriff’s office purchasing his used police vest. Post made a motion to have the Sheriff’s office purchase Ritter’s vest for $280, seconded by Gonzalez with all in favor.

 Neel asked to transfer $15,000 from the general fund to the HRA account. DeLissa made a motion to transfer $15,000 from the general fund to the HRA account, seconded by Musgrove with all in favor.

 DeLissa said he talked to Boyd Orr about the abandoned or empty commercial buildings downtown only paying a residential property tax rate if there is not a business in the store front. Orr suggested having the city write a letter to the State about our concerns. He asked that we also call the League of Ks Municipalities. They will also help lobby for the city. 

Gonzalez said the basketball season has started and he will be gone for some of the city council meetings. He will get the dates to Neel. 

Kuhns asked the council if they would consider using some of the sidewalk incentive fund to help replace a few golf cart pads at the Golf Course. Post said no way, that money is to be used for sidewalks. No more discussion was had.

 Neel discussed changes that need to be made to the city handbook and police policy. The council asked to have them typed up and brought back to the next meeting.

 DeLissa asked to go into executive session for 5 minutes for land acquisition to protect the public interest in obtaining the property at a fair price with Neel and Cordes included, seconded by Musgrove with all in favor. The open meeting will resume at 9:19 in this room. After executive session no action was taken. 

With no further action to come before the council, Musgrove made a motion to adjourn, seconded by Post with all in favor.

                                                                                                                 _____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 ______________________________________

Tiffany Neel, City Clerk 

 

 

Meade, Kansas

October 9th, 2017 

City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.m. by Mayor Richard Knott. Council members present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Brian Kroth, Bart Fischer, Michael Inlow, Ashley Clerk, Mike Gillen and Doug Ritter.

 First on the agenda the council addressed Officer Ritter about his resignation letter. Post asked what will happen with the K-9 dog Hannah. Ritter said he didn’t know. She is not where she needs to be with training right now. He will be willing to pay for her food and vet bills and keep her for himself. Cordes asked if the county would possibly want her. Council said they would discuss it later with Inlow. Ritter said the council can send an invoice to the county for the remainder of his contract and they will pay it. Hegwood made a motion to accept Ritter’s resignation, seconded by DeLissa with 3 in favor, Post and Musgrove voted no. 

The Appropriation Ordinance in the amount of $744,296.88 was approved on motion made by Musgrove, seconded by Hegwood with all in favor.

 Bart Fischer asked if the contract was signed by Cottrell and Dickson and asked what the city will do with the building when it is finalized. Cordes said it will most likely be torn down.

 The September 25th, 2017 minutes were approved with corrections.

 Building permit #17034 and #17035 (with stipulations) was approved on motion made by Post, seconded by DeLissa with all in favor.

 Council discussed the 2 semi-truck ordinances. They asked the attorney to repeal the old ordinances and make a new ordinance that specifies that only trucks without the trailers can be parked on the city streets with a certain weight limit. It will prohibit trailers from being parked on the side streets and give the trucks a 48 hour grace period.

 Cordes said Smith and Loveless spent a day helping us get the lift station working again. We had to order parts, take valves apart, get a rebuild kit, order an impeller and fix seals.

 Mayor opened the hearing for Ralph Classen’s property at 217 E Rainbelt. Cordes said Classen brought a letter to the council saying he couldn’t be here tonight. DeLissa asked if we could request that Classen get us a bid to replace the east and west wall of the basement and to have it fixed by December 31, 2017. Kuhns will write a letter to Classen and request that we have a bid by November 13th, 2017.

 Cordes said he talked to Joe Herz about the solar power information that was presented a few months back. Herz said he does not think it is a viable option for the city. He is still working on the wind power cost. It would be a much better option with no buy back and a 15 year contract.

 Cordes said the Alley building is having issues with the east side wall. The guys went on the roof to fix some leaks and found out that the east wall is moving and the tin needs replaced on the back roof. Cordes was going to look at options with Brian Kroth to fix the wall.

 Neel asked if the council would like to have Hay Rice and Associates perform the 2017 audit. Post made a motion to accept the audit contract, seconded by Musgrove with all in favor. 

Inlow said they conducted 3 interviews for the police officer position but they are still waiting for the background checks to come back. Inlow said as for the K-9 it is up to the council to decide what they want to do with her. He said we could put it out to other departments that she is available. Musgrove said the state gave us that dog. He asked why they just gave her to us and then asked if there were problems with her. Inlow said it was a staffing issue for them. They did not have anyone to handle the dog at the time. Post said she would like to ask the county if the dog could just transfer with Ritter. Kuhns said he would like to see a K-9 in the county. Inlow will talk to Mark Miller and see what they want to do.

 Musgrove asked to go into executive session for 10 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Cordes and Neel included, seconded by DeLissa with all in favor. The open meeting will resume at 8:28 in this room. After executive session, Post made a motion to send a letter requesting times for the police officers through Buddy Punch, seconded by Musgrove with all in favor.                                                                                               

                                                                                                                _____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 ____________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

September 25th, 2017

 City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Lance DeLissa, Armando Gonzalez, Roger Musgrove, JD Hegwood and Elaine Post. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Bobbie Allison, Justin Forrest, Sam Benear, Ryan Neely, Jason Aldridge, Sharon Welch, Brian Trazzare, Ruth Miller, Rhonda Johnson, Bart Fischer, Tamara Schell, Brandon Gould, Joel Watson, Kelsey Swisher and Mary Swisher.

 First on the agenda 12 utility extensions were given.

 Samantha Benear with the Catch Coalition explained to the council the purpose for the coalition. She said there are community mobilizers for the Catch program such as first aid, mental health, under-age drinking and texting while driving geared towards youth and adults with issues or symptoms. Post asked how the coalition is funded. Benear said through grants and donations. Benear asked the council if they would donate money to help fund some of the events they hold for the community. Post made a motion to donate $250 to the Catch Coalition, seconded by Gonzalez with all in favor.

  Bart Fischer said at the last meeting he asked why the council did not have a flag in the council room. He asked that the city get one. Mayor said we will have one for the next meeting.

 The September 11th, 2017 minutes were approved as written.

 Building permit #17032 and #17033 were approved on motion made by Post, seconded by DeLissa with all in favor.

 Cordes said we have laid the sewer line in the alley for Wynelle Ediger. We still have a little trench to fill in and the area around the man hole. Hopefully by next week it will be completed. He said he needed to make a correction from the last council meeting when asked if we would be charged for delivery for the track hoe. There was a charge of $1,155 for delivery and pick up. 

Cordes said Lane Christianson pulled Well #7 and ran a camera down the casing. There are 2 holes in the pipe and a hole in the screen. They presented 2 options to repair the Well. Post made a motion to approve the bid to repair the holes and the bid to add new casing in the amount of $84,624, seconded by Hegwood with all in favor. This will come out of the water improvement fund. 

Cordes presented pictures and a letter to the council letting them know what needs to be completed at 308 N Park after his inspection.  DeLissa made a motion to approve Resolution #294, seconded by Musgrove with all in favor.

RESOLUTION #294

A RESOLUTION FIXING THE TIME AND PLACE PROVIDING FOR NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF MEADE KANSAS, AT WHICH THE OWNER, HIS OR HER AGENT, LIENHOLDERS OF RECORD, OCCUPANTS AND OTHER PARTIES IN INTEREST OF STRUCTURES LOCATED WITHIN SAID CITY AND DESCRIBED HEREIN MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURES SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED OR DEMOLISHED AS UNSAFE OR UNFIT FOR HUMAN USE.

Cordes told the council that we are having issues with our lift station that pumps for the Park and Cay Street. Last Tuesday it ran over a little. Ed Pippitt called us into the state. Cordes contacted the state and  sent in the paperwork and pictures of the small spill. We have replaced some seals and contacted the company that made the lift pump to see what we can do to get it running again. The pump station is about 15-16 years old.

 Neel asked the council to approve a new rate for a CD that is coming due. Post made a motion to move the CD to Meade State Bank for 1 year at the rate of 1.41%, seconded by Musgrove with all in favor.

 Neel said she and Cordes attended the LKM meeting in Wichita and she discussed a few legislative updates that are being discussed at the state level. They also had a class with the Colby Mayor and Administrator on what they are doing in their community to help their school, college, hospital, chamber, city and county coordinate on projects and funding.

 DeLissa said he attached the strakes to the water tower but said they still vibrate about half of what they were prior to adding the streaks and asked if we could purchase 8 more for the opposite corners. Musgrove made a motion to purchase 8 more strakes for the water tower, seconded by Post with all in favor.

 Post said she contacted the Community Foundation because the deadline to refile is coming up. The foundation told her she did not have to refile the application. We just need to have a plan in place on where we are going to install the new equipment and send that to the foundation. 

Musgrove asked where we are at on the Ron Cordes property. Dean Cordes said he have just not had time to tear it down yet. Musgrove also asked about semi-trucks parking on city streets. He said there is an ordinance that lets them park on the streets for 7 consecutive days. Neel will get the 2 ordinances for the next council meeting. 

Gonzalez asked if there would be any further discussion on the solar farm. Cordes said he has sent everything to Joe Herz along with the wind power information.

 Musgrove asked to go into executive session for attorney client privileges for 15 minutes to protect the attorney/client privilege and the Board’s position on the matter to be discussed with the Attorney, Mayor and Council, seconded by DeLissa with all in favor. The open meeting will resume at 8:16 in this room. After executive session no action was taken.

 Musgrove made a motion to go into executive session for personnel matters of nonelected personnel for 15 minutes to protect the privacy interests of the persons to be discussed with Neel and Cordes, seconded by DeLissa with all in favor. The open meeting will resume at 8:33 in this room.  After executive session no action was taken.

 With no further business to come before the council, Post made a motion to adjourn, seconded by Musgrove with all in favor.

 

                                                                                                               ______________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 _______________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

September 11th, 2017

 

City of Meade 

The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Elaine Post, Lance DeLissa, Armando Gonzalez and Roger Musgrove with JD Hegwood absent. Also present were City Administrator Dean Cordes and City Clerk Tiffany Neel. Visitors were Bobbi Allison, Mark Miller, Michael Inlow, Bart Fischer, Randi Vanderpool, Shelly Cook and Mike Gillen.

 First on the agenda Shelly Cook told the council that if she is hired to manage the pool again in 2018 she would like to have Rhonda Wiens help manage when Cook needs to be off. She also discussed changing the closing date for the pool. She said the city did not make any money when we were opened after school started on the weekends until Labor Day. Cook suggested closing the pool the weekend before school starts. The council agreed to the changes. Neel will get a new contract typed up for the next meeting.

 Mark Miller asked to talk to the council in executive session for personnel matters.  Musgrove made a motion to go into executive session for 5 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Mark Miller, seconded by DeLissa with all in favor. The open meeting will resume at 7:12 in this room. After executive session Musgrove made a motion to go back into executive session for 5 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Mark Miller, seconded by DeLissa with all in favor. The open meeting will resume at 7:17 in this room. After executive session, no action was taken. 

Bart Fischer asked why the council room does not have an American flag at the meeting. Cordes said we never have. DeLissa said we can always get one.

 Musgrove made a motion to approve the Appropriation Ordinance in the amount of $332,686.09, seconded by DeLissa with all in favor.

 The August 28th, 2017 minutes were approved as written.

 Building permit #17031 was approved on motion made by Post, seconded by Gonzalez with all in favor. Permit #17030 was denied.

 Cordes said Harvest Trucking could not get a backhaul load for the street chat so he could not offer us the price that was approved at the last council meeting.  Cordes had to go with Hannebaum Trucking in the amount of $32.50 per ton.

 Cordes said he received bids to fix the library community room roof. DV Douglas gave 2 bids. First bid will spray a foam coating for $3,939.56. The second bid would remove old roof to the deck, add an inch of one inch polyiso insulation, add a half inch of fiber insulation, asphalt then cover with rolled roofing twice, replace gutter, down spout and metal edging for $15,880.  Washington Roofing gave a bid to foam over the existing roof with a foam coating for $9,024.  The city has received reimbursement from the insurance in the amount of $6,384 for hail damage.  Gonzalez made a motion to accept DV Douglas’s bid of $15,880 to replace the roof, seconded by Musgrove with all in favor.

 Cordes talked to Joe Herz about changing our energy cost adjustment. It is currently a flat rate of 1.7 cents and he thinks we can drop it to 1.5 cents. DeLissa made a motion to change the energy cost adjustment to 1.5 cents, seconded by Musgrove with all in favor. 

Brian Headrick approached Cordes about the back door to his building on S Fowler. The door is lower than ground level. Over the years the city has sealed the alley which has caused a small increase in the alley height. DeLissa suggested having someone with a transit look at the alley. Cordes said we might have to create a valley type gutter to drain the alley to the road.

 Neel said she and Cordes will be gone to meetings on September 18th and Randi Vanderpool had also asked off for that day. She asked if the office could be closed for the day. Council agreed. 

Neel asked to go the City Clerks Municipal Finance Officers Association meeting November 15-17. Council agreed. 

DeLissa asked how the sewer is coming along at Wynelle Edigers.  Cordes said we started digging with the backhoe but can’t dig deep enough so we are renting a track hoe that should be here tomorrow. It is coming out of Wichita. The cost will be around $3,200 for a week’s rental.

 Musgrove asked about Ron Cordes’s garage. Cordes said we have not had time to tear it down yet.  Musgrove said Bud Doerflinger asked him if the council would consider donating to the Friends of the Meade State Park. Musgrove made a motion to donate $75, seconded by DeLissa with all in favor. 

Gonzalez asked if we have any more information on the solar panel farm. Cordes said Joe Herz is looking into it.

 DeLissa made a motion to go into executive session for 15 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Michael Inlow, seconded by Musgrove with all in favor. The open meeting will resume at 8:10 in this room. After executive session DeLissa made a motion to go back into executive session for 15 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Michael Inlow, seconded by DeLissa with all in favor. The open meeting will resume at 8:25 in this room. After executive session DeLissa made a motion to go back into executive session for 10 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed with Michael Inlow, seconded by DeLissa with all in favor. The open meeting will resume at 8:35 in this room. After executive session, no action was taken.

 Inlow handed out the police report. Gonzalez asked if the new dog is still doing well. Inlow said he believed so. Gonzalez asked if the council should proceed with the other prospects of a raise for Inlow. Post said we need to address other issues like the policy and handbook first. Gonzalez said he didn’t see why that would interfere with his raise. Post said this raise would be the max raise forever and he would only receive the cost of living raise from now on. Bart Fischer questioned why we have a max wage, he asked if it was as state law. DeLissa said it is a schedule wage sheet that the city has set in place. Fischer said the cost of living raise is not much. The council agreed. Neel said we have employees that have worked here for 30 years that aren’t making the $22 an hour wage. Musgrove made a motion to raise Michael Inlow’s pay to the 36 month wage schedule, seconded by Gonzalez with 3 in favor, Post voted no. After the motion Neel asked the council to clarify if they were giving the raise retroactive.  Gonzalez made a motion to give the 36 month raise retroactive to August 1st, 2017, seconded by Musgrove with 3 in favor, Post voted no.

 Fischer asked if the abandoned vehicle ordinance changed yet. Gonzalez said we are still waiting on the attorney. These things take time.

 Fischer asked what is being done on the N Park property. Cordes said he has had issues getting access to see the inside of the home. The home owner got ahold of him today and said it is available to inspect. 

Fischer asked what was done on Well #7. Cordes said we will have to pull the Well.

 With no further business to come before the council, Musgrove made a motion to adjourn, seconded by Gonzalez with all in favor.

 

                                                                                                               _____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 _______________________________________

Tiffany Neel, City Clerk

 

Meade, Kansas

August 28th, 2017

 

City of Meade

 The council meeting was called to order in the council meeting room at 7:00 P.M. by Mayor Richard Knott. Council members present were Roger Musgrove, JD Hegwood, Elaine Post, Lance DeLissa and Armando Gonzalez.  Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Ryan Neely, Cory Glover, Tamera Schale, Leslie Flaherty, Justin Forrest, Tim Davis, Andrew Lundblade, Jonna Evans, Joel Watson, Beatrice Rodriguez and Bart Fischer. 

First on the agenda 11 utility extensions were given.

 The August 14th, 2017 minutes were approved as written.

 DeLissa made a motion to approve Resolution #293, seconded by Gonzalez with all in favor.

RESOLUTION NO 293

A RESOLUTION AUTHORIZING THE PUBLIC OFFICER OR OTHER AGENTS OF THE CITY TO ABATE THE CONDITIONS OF NUISANCE LOCATED IN THE CITY OF MEADE, KANSAS AND ASSESS THE COSTS INCURRED AGAINST THE LOT OR PARCEL ON WHICH THE NUISANCE WAS LOCATED.

 DeLissa made a motion to approve Ordinance #883, seconded by Hegwood with all in favor.

ORDINANCE NO 883

AN ORDINANCE REPEALING ORDINANCE NO. 878 AND REINSTATING THE ORIGINAL LANGUAGE OF ORDINANCE NO. 814.

 Neel said she made an excel sheet for the police officer training for the last 2 years. The council wanted to discuss the training at the next meeting with Chief Inlow.

 Cordes said he received 2 chat bids for the 2018 street sealing.  Post made a motion to accept Harvest Trucking’s bid of $28.50 per ton, seconded by Musgrove with all in favor. We will purchase 1,700 tons.

 Dude Simpson asked Cordes if he could replace the curb on the west side of his house. He is asking the city to pay for the cement and he will do the labor. Musgrove made a motion to approve the curb upgrade, seconded by Hegwood with all in favor.

 Cordes said there are a few upcoming meetings for KMU and KMEA that he would like to send Doug Benear, James Wondra, Eric Welker and himself too. He said we also need to get another person certified in water and wastewater. He will be sending James Wondra and Mike Godfrey to classes to take those tests.  Council agreed.

 Cordes told the council that Well #7 is pumping sand out on the floor of the well house.  There was water coming out of the door this morning. We will have to get Lane Western or Hydro Resources to come look at the well.

Neel asked the council if they have had time to look over the contract between the city and Jennifer Fisher. The council asked to make a few changes and have Fisher look it over for the next meeting.

 Neel said she got Stephen Cottrell to sign the contract for the purchase of his building. We are just waiting on Josh Dickson to sign the other deed.

 DeLissa said he has installed some of the strakes on the water tower. Now we just wait for a windy day to see how they work. He said he also talked to Boyd Orr and the State has changed the bill for cities to move their water rights if it will conserve water. Cordes will look into it.

 Post said she turned in her last report, pictures and a copy of the order information to the Community Foundation.

 Musgrove said the black top on north highway 23 looks bad in front of the old Wasson building. Cordes said we need to replace the curb and gutter and fix the blacktop. He has contacted the state to see how much of the road is the cities responsibility before we fix anything. 

Gonzalez asked if the police handbook and city handbook co-inside now for the misconduct and sick leave. Cordes said Neel is working on the changes. He also asked if anything has been done on Chad Rudzik’s building for the sidewalk that the city chipped when hauling in gravel.  Cordes said he didn’t know how to fix the sidewalk since it has a heating coil in the cement.  He will get with Rudzik and figure out what the next step is. 

Musgrove asked to go into executive session for 5 minutes for confidential data related to financial affairs of the second party to protect the confidential and privacy interests of the business in the data to be discussed, seconded by Post with all in favor. The meeting will resume in this room at 8:01 p.m. After executive session, no action was taken.

 Gonzalez asked to go into executive session for 10 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed, seconded by DeLissa with all in favor. The open meeting will resume at 8:12 in this room. After executive session, no action was taken. 

With no further business to come before the council, Musgrove made a motion to adjourn, seconded by Gonzalez with all in favor.

                                                                                                                 _______________________________________

ATTEST:                                                                                                                Richard Knott, Mayor

 _______________________________________

Tiffany Neel, City Clerk

Meade, Kansas

August 14, 2017 

City of Meade

 The council meeting was called to order in the council meeting room at 7:00 p.m. by Mayor Richard Knott.  Council members present were Roger Musgrove, JD Hegwood, Elaine Post, Lance DeLissa, and Armando Gonzalez. Also present were City Administrator Dean Cordes, City Clerk Tiffany Neel and City Attorney Clay Kuhns. Visitors were Michael Inlow, Ashley Clerk, Jennifer Fisher, Brent Orr, DJ Threatt and Loren Borger.

 First on the agenda, the Mayor opened the budget hearing.

 Ashley Clerk with Meade County Emergency Management wanted to thank the members that attended the meeting in July. She said they are talking about doing a county wide exercise on debris management and would like to bring in some government training.

 Jennifer Fisher told the council she is now operating a food truck and would like to ask the city if she could park her trailer on the empty lots on the north side of Carthage in the 100 block for 1 day a week. She said the days will vary. The council approved to let her use the empty lots until the city sells the property. 

Brent Orr with Cornerstone Energy discussed the option of putting in a solar power plant on the west side of town by the airport. It would be a 600 kwt plant. He would ask for private investors and the city would provide the land. After a seven year period the investors would sell the plant to the city at $0.55 on the dollar. More discussion was had on the difference between what we are paying now verses adding the solar plant.  No decisions were made at this time. 

Officer DJ Threatt handed in his resignation to the council. Post asked to go into executive session for 15 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed, seconded by DeLissa with all in favor. The open meeting will resume at 8:24 in this room. After executive session Post made a motion to accept Officer Threatt’s resignation letter and let him pay back his contract in monthly payments, seconded by Gonzalez with all in favor. 

Police Chief Inlow asked if the council had any questions on the June or July police reports. Gonzalez asked how the new dog is working out. Inlow said really good. She will hopefully be certified in November. Post asked if Inlow saw officer Threatt’s resignation coming. Inlow said he seemed burned out. It is a very demanding job. DeLissa asked what the next step is. Inlow said it is tough to work with a three man crew and try to cover all the times but we have managed to do it successfully. We also have two part time employees. He said he would like to hire an assistant chief but he said it’s hard to ask them to take on more responsibility when they get paid the same as a regular officer. Doug is doing a great job, I have seen a 100% turn around. We have gone to a 3 month rotating schedule. Inlow asked the council if they wanted to look for an officer or an assistant chief. Post said we will talk about it at the next meeting.  

Inlow said Officer Ritter is due for his 24 month raise. Musgrove made a motion to approve Ritter’s 24 month raise, seconded by Hegwood with all in favor.  Inlow said he would like to discuss the pay scale. Officer Ritter is now making more than me. My next raise is not until December. Gonzalez asked if there was a problem with that. Inlow said yes. I’ve been doing this since 2005 so I have a problem with it. It’s frustrating that an officer only working 2 years is making more than me. It’s been a struggle here. DeLissa said it’s not only the time but the chief has more responsibilities as well. Hegwood agreed that it’s not right.  Post said the council could talk about it at the next meeting. Inlow said he didn’t want to see it drag out. He’s said he has earned his spot and done well for the city for the past 2 years. Gonzalez said the council would like to talk about it and make things right.

 Post asked about the abatement orders sent out. Inlow asked what the council wants to do when a citizen does not move the abated vehicle. Do we want to tow them and charge the citizen? He said there are over 30 trailers, semi’s and RV’s parked on the streets. Some of the semis are damaging the streets where they park. Mayor said we need a little more authority to the ordinances. DeLissa suggested putting in the ordinance that they will get the first letter to abate but if they have not followed through with the proper procedure then we won’t send a second letter. We will just have it towed. The attorney will work on the abatement ordinances.  

The Appropriation Ordinance in the amount of $556,692.47 was approve on motion made by Musgrove, seconded by Gonzalez with all in favor. 

The July 10th and July 26th minutes were approved as written.

 Building permits #17022, #17023, #17024, #17025, #17026, #17027 and #17029 were approved on motion made by Post, seconded by DeLissa with all in favor. Permit #17028 was not approved.

 Cordes said the gear box on the chat spreader broke and we had to replace it. The streets are done and they are working on cleaning up the extra chat.

 Post made a motion to approve Resolution #292, seconded by Musgrove with all in favor.

RESOLUTION NO 292

A RESOLUTION FIXING THE TIME AND PLACE PROVIDING FOR NOTICE OF A HEARING BEFORE THE GOVERNING BODY OF THE CITY OF MEADE KANSAS, AT WHICH THE OWNER, HIS OR HER AGENT, LIENHOLDERS OF RECORD, OCCUPANTS AND OTHER PARTIES IN INTEREST OF STRUCTURES LOCATED WITHIN SAID CITY AND DESCRIBED HEREIN MAY APPEAR AND SHOW CAUSE WHY SUCH STRUCTURES SHOULD NOT BE CONDEMNED AND ORDERED REPAIRED OR DEMOLISHED AS UNSAFE OR UNFIT FOR HUMAN USE.

 Loren Borger said he has another student that has earned the rank of eagle scout and asked that the city provide a congratulations letter to him. 

Cordes told the council that Leo Reimer contacted him and asked if the city would consider sealing the road to the golf course for a fee. The council said that would be fine.

 Cordes said he has had complaints on the property at 308 N Park. He has sent them a letter to clean up and fix the roof.  He has a petition to start the process to condemn the property if the council would like to follow through. Council signed the petition.

 Cordes opened 3 bids to replace one of the air conditioners at the city office. DeLissa made a motion to accept Comfort King’s bid of $2,495, seconded by Musgrove with all in favor.

 Cordes said Smoke Hoss is selling their ice machine and asked if the city could buy it for the power plant. Musgrove made a motion to purchase the ice machine for $800, seconded by DeLissa with all in favor.

 Cordes received bids to replace the electric line from the power plant substation to Madison Street. Kilian Power would replace it for $107,700. Custom Energy said they would charge $75 an hour per man with an eight man crew, 13 hour days and it could take up to 14 days. Council wants to look at other options.

 Neel asked if she and Cordes could attend the LKM meeting September 16th-18th. Council agreed. 

Neel asked the council to appoint 2 people to be voting delegates for LKM. Council appointed Dean Cordes and Roger Musgrove.

 With no one contesting the budget, Post made a motion to approve the budget, seconded by DeLissa with all in favor.

 DeLissa said he would like to see the council take action on reversing the billboard ordinance back to the original ordinance.

 Post asked if the police budget is separate from the other funds. Neel said it is separated in the general fund. She also asked if he had control of his budget. The attorney said yes.

 Gonzalez asked if we have received anything on the Cottrell building. Neel said she has made contact with him several times but he has not brought back the contract. Gonzalez said at the debris management meeting the county guys showed an electric device that recorded the GPS locations for cleanup. Gonzalez said that is something the city should look into. 

Musgrove asked to go into executive session for 10 minutes for personnel matters of nonelected personnel to protect the privacy interests of the persons to be discussed, seconded by DeLissa with all in favor. The open meeting will resume at 10:37 in this room. After executive session, no action was taken.

 With no further business to come before the council, Gonzalez made a motion to adjourn, seconded by Musgrove with all in favor.

 

                                                                                                                 ____________________________________

ATTEST:                                                                                                                Richard Knott, Mayor    

 ______________________________________

Tiffany Neel, City Clerk

  

 

 

 

 

 

 

 

The City of Meade
132 South Fowler
PO Box 338
Meade, KS  67864-0338

Ph. (620) 873-2091
Fax (620) 873-2635

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